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Kaitautoko Kaupapa me te Hekeretari (Secretariat & Support Coordinator)
Te Kahui oTaranaki
New Plymouth, Taranaki, New Zealand
Applications close:
This is the operational backbone of Ki Tua. You will keep the programme running — producing and distributing all communications, coordinating hui logistics, maintaining minutes and records, and managing procurement — so the Pou Whakahaere and Kaituitui Mātaitai are free to focus on their specialist mahi.
Key responsibilities:
- Produce and distribute all pānui, hui notices, and programme communications, and manage mailing lists and approved social media
- Coordinate logistics for all hui — venues, catering, registrations, agendas, and meeting packs
- Record actions and decisions, and prepare and distribute minutes within agreed timeframes
- Coordinate procurement for signage and monitoring equipment, maintaining a procurement log
- Maintain the programme calendar, milestone tracker, and support monthly reporting
Overview
Requirements
About you:
- Strong organisational and administrative skills with high attention to detail
- Excellent written communication — able to produce clear, professional pānui and documents
- Experience supporting meetings, committees, or community processes, including minute-taking
- Ability to manage multiple priorities, deadlines, and logistics at once
- Confidence working respectfully within kaupapa Māori environments
What we can offer you
Who we are
Te Kāhui o Taranaki Iwi is the post-settlement iwi authority for Taranaki Iwi, working to advance the collective aspirations of our uri, whānau, hapū, and Iwi across five strategic whenu — guided by our vision, Me tongai harakeke. The Western Taranaki Rāhui Steering Committee holds the kaupapa mandate for Ki Tua. Established by and accountable to Ngā Hapū o Taranaki Iwi and the wider community, it provides strategic leadership, sets priorities, and guides engagement while representing the collective voice of the kaitiaki driving the transition from rāhui to a permanent Mātaitai Reserve.
