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New Plymouth, Taranaki, New Zealand
Administrative Assistants (Administration & Office Support)
Applications close:
The Grants Assistant will support the full grants lifecycle and provide day to day administrative support. You will be the first point of contact for many community groups, offering clear guidance, friendly support, and responsive communication. You’ll also help keep our systems running well and ensure our internal teams have the information and structure they need to make sound decisions.
What you will be doing:
- Providing warm, professional support to community organisations engaging with the Foundation.
- Assisting applicants with online forms, policies and guidelines, and ensuring every interaction is clear and supportive.
- Reviewing, registering and monitoring applications in line with Toi Foundation’s policy.
- Supporting grant meetings, including pre work, post meeting admin and minute taking.
- Assisting with Fluxx grant system activity and wider business operations tasks.
- Organising meetings, appointments and contributing to general office and reception duties.
- Working collaboratively with the wider team and supporting special projects as required.
Overview
Requirements
The ideal Grants Assistant:
- Strong administration or office support experience, ideally within community, not for profit or business environments.
- Confident IT capability across Outlook, Word, Excel and online systems.
- Ability to stay organised, manage competing priorities and adapt to changing needs.
- High attention to detail and strong follow through.
- Excellent customer service skills and a genuine commitment to positive stakeholder experiences.
- Confident communicating with people from all walks of life.
- A friendly, adaptable approach and willingness to pitch in where needed.
- Ability to work independently and take initiative.
- Cultural competence and genuine openness to learning and incorporating te reo Māori into daily work.
- A full, clean driver’s licence (non-negotiable).
- A genuine connection to the Taranaki region.
What we can offer you
What can we offer you?
- Competitive salary package
- Health insurance, birthday leave and a wellness allowance!
- A meaningful part time role supporting initiatives that make a real difference in our rohe.
- A modern, well equipped workspace in Taranaki, with easy access to community networks and partner organisations.
- The chance to work in an organisation grounded in kaupapa Māori relationships and regional partnership.
- Additional wellbeing support such as EAP and access to wider community initiatives.
Who we are
Kia toka ia nei te ara whakakaha i te hapori, kia toitū te whenua, kia toitū te tāngata, kia toitū te maunga.
Toi Foundation is a philanthropic organisation committed to supporting long term wellbeing and prosperity across Taranaki. Through funding, partnerships and strong community relationships, we help grow resilience, opportunity and equity for whānau, hapū, iwi and communities. Our mahi is grounded in collaboration, trusted relationships and a shared commitment to build a thriving, inclusive and equitable Taranaki.
If this feels like the right next step in your journey, we would welcome your application. Please apply now with your CV and a short cover letter outlining your interest in the role
